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United Way of Marion County: Receptionist – Director of First Impressions

Reports To: Vice President of Finance

Work Hours (Subject to Change):

  • Monday: 2:00 PM – 5:00 PM

  • Tuesday: 1:00 PM – 5:00 PM

  • Wednesday: 1:00 PM – 5:00 PM

  • Thursday: 1:00 PM – 5:00 PM

  • Friday: 1:00 PM – 5:00 PM

Position Purpose

Serves as the receptionist at the front desk and supports clerical functions as needed. Provides guests with a positive first impression of the organization.

Duties and Responsibilities:

  • Greet guests in the lobby and on the phone.

  • Provide clerical support for program staff.

  • Assist with the Publix Assistance Fund and Duke Energy Fund.

  • Serve as the Director of First Impressions — welcoming, kind, and pleasant to all visitors.

Job Requirements:

Education

High School degree or equivalent.

Experience

Work experience in an office or business environment.

Knowledge & Skills

  • Some knowledge and skill with the Microsoft Office Suite.

  • Ability to accurately enter data into systems.

  • Pleasant, friendly demeanor and willingness to support other team members.

  • Strong dependability — arriving on time and ready to greet guests, clients, volunteers, and donors.

 Applications can be submitted to hr@uwmc.org or by mail to United Way of Marion County, Inc., Executive Search Committee, 1401 NE 2nd Street, Ocala, FL, 34470.

United Way of Marion County: Receptionist – Director of First Impressions

REPORTS TO: Vice President of Finance


Posistion Purpose:
Serves as the lead staff member processing donor pledge information into the Customer Relations Management System (UPIC CRM). The position will assist with other accounting and financial systems functions under the direction of the Vice President of Finance.

Duties and Responsibilities:

  • Responsible for posting donor information into the UPIC CRM system by gift type (Corporate, Event, Grant, Workplace Special Events, Individual, Individual Payroll Deduction).
  • Process weekly pledge reports for the VP of Finance and VP of Resource Development.
  • Post all deposits into the CRM system.
  • Donor data input from all third-party processors importing donor details.
  • Store (electronic and paper) and manage pledge source documents for reconciliation.
  • Manage the Publix Assistance Fund and Duke Energy Share the Light Fund.
    Meet deadlines and be punctual.
  • Support the reception area as needed (greeting guests and answering the phone).

Job Requirements:


Education: 
High School degree or equivalent. Knowledge in spreadsheet development and input. Data management training.

Experience: 
Work experience in data entry in a business environment. Bookkeeping experience a plus.

Knowledge & Skills:

  • Knowledge and skill with the Microsoft Suite. 
  • The ability to accurately enter data into systems by gift type and update donor records as needed. 
  • Learning not only how to input data but also gain the knowledge of creating reports for finance and resource development. 
  • Accuracy and dependability are essential attributes for the data manager.
Apply Today!

Our Work Culture

Equal Opportunity Employer

United Way of Marion County is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, creed, disability, veteran status, marital status, age, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, genetic information, and other legally protected characteristics, in accordance with applicable laws. We value diversity and are committed to creating an inclusive environment for all employees and community members.